Document Properties 

Prepared by: Michael Van Horenbeeck 
Classification: Public 
Version: 1.0 

Version History

Copyright Notice 

This document is the intellectual property of The Collective Consulting BV and may contain confidential and/or privileged information. The reproduction, modification, transfer or disclosure of this document or parts thereof to third parties, or any other party than the intended addressee, is not permitted without prior written consent from The Collective Consulting BV.

How to contact us

Should you have any questions about this privacy policy, the data we hold on your, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at:

gdpr@thecollective.eu

Or write use at:

The Collective Consulting BV 
Attn: GDPR 
Langenakkerlaan 48 
9080 Lochristi 

Background 

The Collective Consulting BV is committed to user privacy.

The policy on protection of individuals with regard to the processing of personal data by The Collective Consulting BV is based on the requirements of the current legal framework in relation to data processing and with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation).

This policy covers all The Collective Consulting’s website(s). Although you can browse through most of the website(s) without providing any personal information, in some cases information is required in order to provide services you request.

When we require such information, it will be treated in full compliance with the regulation above.

What data do we collect?

General Contact Form

When you submit the general contact form, we collect the following information from you: 

• First Name 
• Last Name 
• Email Address 
• Company 

Job Application Form 

• First Name  
• Last Name 
• Email Address 
• Phone Number 
• Resume * 

* We do not know beforehand what information you will include in the resume that you send to us through the form. As such, we kindly ask you to remove any sensitive and personal information that is not relevant to the hiring process. 

How do we collect your data? 

The only personally identifiable information (such as your name, e-mail address, residence, etc.) we collect is what you enter into contact forms on the website or provide to us in the form of a resume when you apply for a position at The Collective.

Optional third-party tracking methods may attempt to corroborate information it already has on you by means of a shadow profile (a collection of personal data related to you based on a mix of assumptions and your own search queries on the platforms that build such a profile on you). You are always at liberty to refuse the collection and processing of this information by rescinding your consent for any previously accepted optional categories in our cookie settings page.

How will we use your data?

The only purpose for which we might use your identifiable information is to contact you, to address you properly when we do, communicate it to credit reference agencies to prevent fraudulent transactions where applicable, and to be able to reach out to you about your queries in a way that is immediately tailored to your needs.

We do not hand out nor sell this information to third parties.

How do we store and protect your data? 

The Collective Consulting securely stores your data within Microsoft’s datacenter in the European Union. Appropriate security measures are in place to ensure the security of your information. To this point, The Collective Consulting has an extensive Information Security Management System (ISMS) and is ISO27001:2013 certified.

Marketing

We will not use the information you send to us directly or as part of one of the contacts forms for marketing purposes, such as sending you unsolicited or promotional email messages. We will only do so if you have explicitly requested so, or should you subscribe to our newsletter.

What are your data protection rights?

We would like to make sure that you are fully aware of all your data protection rights. Every use is entitled to the following:

• The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service. 
• The right to rectification – You have the right to request that The Collective Consulting BV correct any information you believe is inaccurate. You also have the right to request The Collective Consulting BV to complete information you believe is incomplete. 
• The right to erasure – You have the right to request that The Collective Consulting BV erase your personal data, under certain conditions. 
• The right to restrict processing - You have the right to request that The Collective Consulting BV restrict the processing of your personal data, under certain conditions. 
• The right to object to processing - You have the right to object to The Collective Consulting BV's processing of your personal data, under certain conditions. 
• The right to data portability - You have the right to request that The Collective Consulting BV transfer the data that we have collected to another organization, or directly to you, under certain conditions.

What are cookies? 

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we collect information from you automatically through cookies or similar technology.

How do we use cookies? 

The Collective Consulting BV uses cookies in a range of ways to improve your experience on our website.

What types of cookies do we use?

We use three different types of cookies:

• Functional. These cookies ensure the optimal functionality of our website. They are enabled by default and cannot be adjusted, because without them, we cannot guarantee that you can use our site without errors. 
• Preferences. These cookies help us to get to know your interests and preferences better. This allows us to better tailor the information on our website to what interests you. 
• Behavioral/Statistical. These statistics give us an insight into how often our website is visited, where visitors spend the most time, and so on. This enables us to make the structure, navigation and content of the website as user-friendly as possible for you, as well as to perform market research into what our (potential) customer base really cares about.

How to manage cookies 

You are always at liberty to refuse the collection and processing of information by rescinding your consent for any previously accepted optional categories in our cookie settings page.

Privacy policies of other (third-party) websites 

The Collective’s website(s) may provide links to third-party sites. In order to use third party content on our websites, you may need to accept their specific terms and conditions, including their cookie policies over which we have no control.

Changes to our privacy policy 

This Privacy Policy was last updated on and is effective as of 07/03/2022.

It will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.

We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically.

How to contact the appropriate authority 

Should you wish to report a complaint or if you feel that The Collective Consulting has not addressed your concern(s) in a satisfactory manner, you may contact the Data Protection Authority. Information about how to get in touch as well as the necessary forms to request information or file a complaint can be found on their website: https://www.dataprotectionauthority.be.